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The Executive Assistant’s Simplified Guide to Daily Organization

Posted on: August 30th, 2016 by royalcoachmanww No Comments
executive assitstant

Being an executive assistant means your day is packed with different problems that need solving, tasks and meetings, so at the end of the day you won’t have time to reschedule a double-booked afternoon or find lost documents. So you can see why being organized while on the job so important.

By using these tips below, you will be staying on top of your daily assigned tasks and your boss will be pleased to see your level of organization at the office reaching its’ full potential.

WRITE EVERYTHING DOWN

The first step in staying organized is writing things down, no matter if you takes notes or use a planner. The Small Business Chronicle reported that, when organizing meetings, it is crucial to write down everything from the location, time and date of the appointment to the person who requested the meeting, the person who confirmed the appointment, any necessary documents and the topics that will be discussed. The same amount of detail will also be required when it comes task requests from your boss, meeting notes and other daily assignments. You will have nothing to lose but everything to gain by writing down as much information as you can.

Of course, when talking about writing things down, we don’t mean using only pen and paper. In this day and age, it is a shame not to take advantage of online databases and other computer-based strategies and have all your information organized and located in an easily accessible place. If you are always on the go, you should try a mobile app, like Things. This application has been reported by Forbes magazine to help users manage tasks by breaking them down into easily achievable chunks. Unfortunately, the application can only be used on a Mac computer, iPhone or iPad.

If or when you choose to use cloud-based software or a mobile app for staying organized, make sure to follow your company’s policies for the use of those technologies. Most businesses take security very seriously and address the issue by having the IT department encrypt any devices that contain company information, including your boss’s schedule or meeting notes.

SPACE MANAGING

When you do not have any space, staying organized can be a problem. A solution to your struggle for storing everything you need is investing in space management tools, like wire trays for your desktop or filing cabinets. Once your desk is organized, try to keep it that way by spending no more than a couple of minutes each day making sure that everything is where it should be and tidying up. Having the day start with an organized and clean space will help you stay organized and focused on your daily goals.

Space management is not only about staying organized but also about processing your emotions. Too much stress leads to disorganization and that is why you should use breaks during the day to help reduce daily stress. Stress will make you prone to make mistakes or forget things and that is why it is important to have your peace of mind. Just by taking a 10-minute walk around the block, your stress will be reduced, allowing you to return to your desk feeling refreshed and in a better mood. Scheduling these breaks at the same time each day as part of your routine comes as a recommendation from Entrepreneur magazine. By doing this, you will be keeping your week organized as your predictability increases.

 SIMPLIFY TRANSPORTATION

Being responsible for your boss’s travel plans means spending a lot of time and energy to ensure that he gets to and from his meetings.

Be it for business or personal use, Royal Coachman provides the finest chauffeured limousine services in New Jersey and Worldwide.

Whether you are an executive assistant, a meeting planner or a travel manager, Royal Coachman offers the complete spectrum of corporate limousine services and the best Newark airport limousine transfers for all New Jersey related transportation.

By combining top of the line technology, years of experience and competitive pricing that doesn’t sacrifice value in any way, Royal Coachman offers one of the finest services for both corporate and chauffeured airport limousine. The decision to choose Royal Coachman as a preferred partner is an easy one to make once you experience the safety, comfort and efficiency of our meticulously maintained, well-appointed, late model vehicles, driven by professional, dedicated, highly trained chauffeurs.

Thanks to the new and free Royal Coachman Worldwide mobile app, booking a limousine service ride has never been easier. Get quotes, make real-time reservations or change an existing reservation in over 600 cities all over the world with a simple touch on your smartphone or tablet.

Royal Coachman Worldwide, rated as one of the top 50 limousine service providers in the country, provides door-to-door SUV, van, sedan and mini-coach services 24 hours a day, 7 days a week. The Royal Coachman Worldwide app is designed to help manage your ground transportation needs wherever you are in your travels.

The application is free and available for immediate download to all of Royal Coachman’s passengers and transportation arrangers for limo service NJ and worldwide.

With the help of this app, you can manage your ground transportation directly from your tablet or smartphone, wherever you are. Royal Coachman app helps you:

Book easily for single or multiple passengers, 24 hours a day, 7 days a week

  • Obtain a quote even without making a reservation
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  • Receiving confirmation under a minute when booking a reservation
  • Modify, cancel or review a current reservation
  • Store multiple locations in your profile
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